BoardPro Pricing 2026: What It Costs a Nonprofit Board

BoardPro Pricing 2026: The Full Cost for a Nonprofit Board

BoardPro is one of the few board portals that will tell you its price without a demo call, which already puts it ahead of most of the market. The list rate is $165 per month per board, or $1,650 per year if you pay annually, and monthly billing is available.

That is the headline. The number your board actually approves depends on three things the headline doesn’t say: whether your committees are included, which plan the features you care about live on, and what the nonprofit discount requires you to sign.

Quick answer: BoardPro lists at $165/month (or $1,650/year) per board, monthly available. Subcommittees are an add-on at $82.50/month each. Nonprofits can get up to 40% off the annual plan — about $990 a year, roughly $82.50/month effective — but only on an annual plan. Voting, e-signing of minutes, and the AI features are not in Essentials; the Premium plan lists at $275/month.

What BoardPro Publishes

Here is the verified structure, straight from BoardPro’s published pricing:

• List price: $165/month per board, or $1,650/year paid annually.
• Monthly billing is available. That is genuinely useful — it means you can start without a 12-month commitment, which for many executive directors is the difference between signing alone and taking the purchase to the board.
• Subcommittees cost extra: $82.50/month each. A board with a finance committee and a governance committee is not paying the list price.
• Nonprofit discount: up to 40% off the $1,650 annual plan — about $990 a year, around $82.50/month effective — but it is annual-locked. The discount and monthly billing are mutually exclusive.
• Plan gating: voting, e-signing of minutes, and the AI features are not in the Essentials plan. They live on Premium, listed at $275/month.

Two of these deserve a closer look, because they are where a board’s real number diverges from the advertised one.

The committee math

Nonprofit boards that meet four to six times a year do most of their work in committees. Finance reviews the statements, governance runs the recruitment cycle, and both report up to the full board. If subcommittees are a per-committee add-on, your bill scales with your bylaws.

A board with two committees on the list plan: $165 + $82.50 + $82.50 = $330/month, or $3,960/year. Same board, same 15 directors — the price doubled because your governance structure is normal.

The discount that is a contract

Up to 40% off is a real discount, and BoardPro deserves credit for advertising a nonprofit rate at all — plenty of vendors in this category don’t have one. The catch is the shape of it: you get the discount by committing to a year up front.

That trade is worth naming plainly, because it is the single most common pattern in this market. An annual commitment is not just a payment schedule — for many 501(c)(3)s it is a different approval path. Under a typical spending policy, an executive director can approve a monthly software charge alone, while a 12-month contract crosses a threshold that pulls the decision into a board vote the dollar amount never would have triggered. A discount that costs you three months of process is not always a discount.

Before you take it, ask for three things in writing: the contract term, whether it auto-renews, and how many days’ notice cancellation requires.

What Essentials leaves out

The features most boards think they are buying a portal for — recording votes, e-signing the minutes, the AI drafting — sit on Premium at $275/month list. That is not a criticism of the product; it is a reason to check the plan against your actual meeting, not against the marketing page. If your secretary’s pain is getting minutes approved and signed, the plan that fixes it is not the entry plan.

What a 15-Member Nonprofit Board Actually Pays

Board size is where pricing models separate. Fifteen volunteer directors who open the packet four or six times a year cost the same to serve as five — unless the vendor charges by the seat.

Read that table for the model, not the sticker. BoardPro’s flat-per-board structure is genuinely friendlier to a 15-person nonprofit board than per-member pricing — the roster doesn’t punish you. The place it costs you is committees and plan tiers.

For the whole market in one place, see our board management software pricing guide, and for the vendor that prices per member, our Boardable pricing breakdown.

What to Actually Compare

The sticker is the least useful number in a board portal quote. These five questions decide what you pay and whether anyone uses it:

1. Committees included, or priced separately? Count your standing committees before you compare rates.
2. Monthly available, or annual only? Monthly keeps a small purchase inside the executive director’s own authority.
3. Is there a nonprofit price, and what does it require? A percentage attached to a multi-year term is a lock-in wearing a discount’s clothes.
4. What happens to the minutes and bylaws if you leave? Get the export path in writing. A published review of one competing portal describes a nonprofit’s board files being deleted after it declined to renew — that is the risk you are pricing.
5. Does every director need an account? Your adoption rate is set by the least technical volunteer on the board, not the most enthusiastic one.

I’mBoard’s Price, for Comparison

I’mBoard publishes one number and does not move it behind a call:

• $149/month flat per board — standard.
• $74/month for EIN-verified 501(c)(3) nonprofits — exactly 50% off, every month, with no annual commitment attached to the discount.
• Every director and every committee included. No per-seat math, no per-committee add-on.
• Monthly billing, cancel anytime, no auto-renew.
• Free until after your next board meeting (up to 60 days), no credit card.
• Full-archive export, free, forever.

The 15-member math: a verified nonprofit board pays $888/year. A standard board pays $1,788/year. Both include the finance committee, the governance committee, and any others you add.

What that covers today: board packets you build, distribute, and share with directors through zero-login links; meeting scheduling; decisions and action items recorded during the meeting; minutes finished while the meeting is fresh and filed into the archive; AI narrative drafting inside the packet; a searchable archive with free full export; read tracking so you know who opened the packet; and a REST API, CLI, and MCP server for boards whose staff want them. There is a live demo with no signup if you want to look first.

Who Should Choose Which

BoardPro is a reasonable choice if

• You want a published price and a portal with a mature feature set, and you are willing to work the plan tiers.
• Your board has no committees, or one — the add-on doesn’t bite yet.
• You can commit to an annual plan to take the nonprofit discount, and your spending policy has room for it.
• You specifically need recorded voting and e-signed minutes and are budgeting for Premium.

Look at a flat monthly option if

• You have two or more standing committees and don’t want your bill to grow with your bylaws.
• You need monthly billing and the nonprofit price at the same time, not one or the other.
• You want to try it with your actual board before committing — the real test is whether your least technical director opens the packet.
• Your directors are volunteers with day jobs and “one more login” is the thing that killed the last tool you rolled out.

Want to see it with your own packet? View I’mBoard pricing, see the nonprofit board portal, or start your trial — free until after your next board meeting (up to 60 days), no card, no contract.

Part of our Board Meeting Guide — running board meetings that make quorum, clear the consent agenda, and produce minutes on time.

FAQ

How much does BoardPro cost per year?

BoardPro lists at $165 per month per board, or $1,650 per year paid annually. Monthly billing is available at the monthly rate. Subcommittees are an add-on at $82.50 per month each, so a board with two standing committees pays $330 per month at list. The Premium plan, which carries voting, e-signing of minutes, and the AI features, lists at $275 per month.

Does BoardPro offer a nonprofit discount?

Yes — up to 40% off the $1,650 annual plan, which works out to about $990 a year, roughly $82.50 per month effective. The condition is that the discount is annual-locked: you take it by committing to a year. If monthly billing is what keeps the purchase inside your own spending authority, weigh the discount against the approval path it costs you, and ask for the auto-renew and cancellation-notice terms in writing before signing.

What is not included in BoardPro’s Essentials plan?

Voting, e-signing of minutes, and the AI features are not in Essentials. They are on the Premium plan, listed at $275 per month. Subcommittees are a separate add-on on top of whichever plan you choose, at $82.50 per month each.

Is BoardPro priced per board member?

No — BoardPro’s price is per board, not per director, which is the friendlier model for a nonprofit with 10 to 15 volunteer directors. Per-member vendors are where roster size hurts: Boardable, for example, charges $20.99–$35.99 per user per month billed annually, roughly $3,778 a year for a 15-member board.

What does board management software cost a nonprofit board?

Among vendors that publish a rate: BoardPro is $165/month per board (committees and top-tier features extra); BoardSpace is $89/month for boards up to 18 directors with committees at $41/month each and no free trial; Boardable is $20.99–$35.99 per user per month billed annually; I’mBoard is $149/month flat per board, or $74/month for EIN-verified 501(c)(3) nonprofits — $888 a year for a 15-member board with every director and committee included, billed monthly. Free options exist: Boardable’s Core tier is capped at 50 documents and 3 groups, and Societ’s My Board View is free and bare-bones. OnBoard, BoardEffect, Diligent, Convene, and Govenda do not publish pricing at all.

Does BoardPro have a free trial?

Check the current offer directly with BoardPro before you plan around it — trial terms in this category change and are often bundled with an onboarding call. When you do evaluate any portal, run it through one real meeting cycle: build the packet, send it, hold the meeting, produce the minutes. A tour tells you what the software can do; a live cycle tells you whether your board will use it.

Can we get our documents out if we cancel?

Ask every vendor to put the export path in writing before you sign, including what format the minutes and the archive come out in and how long you have to retrieve them after cancellation. A board’s archive is its institutional memory — the bylaws, the resolutions, the minutes an auditor may ask for. I’mBoard’s answer is a full archive export, free, forever.

Glossary

Board portal (board management software): A secure platform where a board’s packets, agendas, minutes, and archive live, so materials are not scattered across email threads and personal drive folders.

Board packet: The set of materials distributed to directors ahead of a meeting — agenda, executive director’s report, financials, committee reports, and anything up for a motion.

Consent agenda: A bundle of routine items approved in a single motion so meeting time goes to the items that need discussion. Any director may “pull” an item from it for separate debate.

Minutes: The official record of what was moved, seconded, and carried at a meeting. Minutes are approved at a subsequent meeting and become part of the corporate record — not informal notes.

Quorum: The minimum number of directors who must be present for the board to transact business. In most states, directors attending by video count toward it.

Per-seat vs. flat pricing: Per-seat plans charge for each director; flat plans charge once for the board. For a 15-member nonprofit board that meets a handful of times a year, the model matters more than the sticker.

Annual-locked discount: A reduced rate available only on a yearly commitment. Common in this category, and worth pricing against the approval process and the auto-renew terms it brings with it.

Nonprofit verification: Confirmation of 501(c)(3) status, usually by EIN, that unlocks a vendor’s nonprofit rate. Ask what the rate requires beyond the verification itself.