Security at ImBoard.ai

Executive Summary

ImBoard is built with enterprise-grade security at its core. We implement industry-leading security controls, maintain compliance with key frameworks, and continuously monitor our systems to protect your sensitive board governance data.

Security Highlights:

  • 🔒 Bank-level encryption for all data
  • 🛡️ Zero-trust access controls with multi-factor authentication
  • 📊 Continuous monitoring with real-time threat detection
  • 🏆 SOC 2 equivalent controls implemented and audited
  • 🌍 GDPR & CCPA compliant data handling

Our Security Framework

Built on Industry Standards

ImBoard's security program is based on the SOC 2 Trust Services Framework and NIST Cybersecurity Framework, ensuring comprehensive protection across five key areas:

  • Identify: Complete asset inventory and risk assessment
  • Protect: Multi-layered security controls and access management
  • Detect: Real-time monitoring and threat intelligence
  • Respond: Incident response and business continuity procedures  
  • Recover: Backup and disaster recovery capabilities

Data Protection & Encryption

Encryption Everywhere

Your board data is protected with military-grade encryption both at rest and in transit:

  • In Transit: All data transfers use TLS 1.3 encryption (the latest standard)
  • At Rest: AES-256 encryption for all stored data
  • Application Level: Sensitive fields receive additional encryption layers
  • Key Management: Encryption keys are automatically rotated and securely managed

Secure File Storage

Board documents and files are stored using Amazon S3 with:

  • Server-side encryption enabled by default
  • Signed URLs for secure, time-limited access
  • No direct public access to any files
  • Automated backup and versioning

Access Control & Authentication

Zero-Trust Security Model

We implement a comprehensive zero-trust approach where every access request is verified:

  • Passwordless Authentication: Secure email-based login with time-limited codes
  • Role-Based Access Control: Users only access data appropriate to their board role
  • Session Management: Automatic session expiration and secure token handling
  • API Security: Rate limiting and request validation on all endpoints

Identity Management

  • JWT-based authentication with secure token refresh
  • Unique session identifiers for audit trails
  • Automatic logout after periods of inactivity
  • IP-based monitoring for suspicious access patterns

Infrastructure Security

Cloud-First Architecture

ImBoard runs on enterprise-grade cloud infrastructure:

  • Platform: Heroku (Salesforce) with SOC 2 Type II certification
  • Database: MongoDB Atlas with encryption and automated backups
  • CDN: Global content delivery with DDoS protection
  • Monitoring: Real-time application and security monitoring

Network Security

  • Web Application Firewall (WAF) protecting against common attacks
  • Content Security Policy (CSP) preventing cross-site scripting
  • CORS protection with strict origin validation
  • Rate limiting to prevent abuse and denial-of-service attacks

Application Security

Secure Development Practices

Security is integrated throughout our development lifecycle:

  • Dependency Scanning: Regular vulnerability assessments of all code libraries
  • Input Validation: All user inputs are validated and sanitized
  • SQL Injection Prevention: Parameterized queries and ORM protection
  • XSS Protection: Content Security Policy and output encoding

Code Security

  • Static Analysis: Automated security testing during development
  • Regular Updates: Immediate patching of security vulnerabilities
  • Security Headers: Comprehensive HTTP security headers implementation
  • Error Handling: Secure error messages that don't expose system information

Shared Responsibility Model

ImBoard's Responsibilities

  • Infrastructure security and monitoring
  • Application security and updates
  • Data encryption and backup
  • Access control implementation
  • Compliance maintenance
  • Incident response and recovery

Customer Responsibilities

  • User Management: Adding/removing team members appropriately
  • Access Control: Setting proper user roles and permissions
  • Data Classification: Identifying sensitive information requirements
  • Security Awareness: Training users on security best practices
  • Incident Reporting: Notifying ImBoard of suspected security issues

Commitment to Security

At imboard, security isn't an afterthought—it's fundamental to everything we build. We continuously invest in security infrastructure, undergo regular audits, and maintain transparency with our customers about our security practices.

‍Our Promise: Your board governance data deserves enterprise-grade protection. We're committed to maintaining the highest security standards while enabling your board to operate efficiently and effectively.

  • Last Updated: 2025-July-01 
  • Security Program Version: 2025.1  
  • Next Scheduled Review: 2025-Oct-01